January 9th, 2018
MONTHLY MEETING MINUTES
Present at meeting: Ben Hooks, Steve Lowe, John Springer, Rich Munson, Chuck Brazell, and Lynn Easley.
Call to order by John Springer.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by Steve Lowe, seconded by Ben Hooks.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for 2017 were $2,470.00 which consists of current year dues from twenty-one members, $300.00 Regatta Receipts, and $20.00 proceeds from guests at social events.
Disbursements:
Disbursements for 2017 were $3,304.35 for operations and $649.80 for capital items, resulting in total disbursements of $3,954.15. Disbursements for operations are as follows.
1. $1,336.97 Socials*.
2. $736.98 Regatta.
3. $385.00 Storage Locker at Lake Palestine Marina.
4. $244.83 Trophies.
5. $207.17 Equipment (Checks & Deposit Slips, Air Horns).
6. $159.40 Bur-gees.
7. $100.00 Slip Rental.
8. $80.00 Trailer Storage.
9. $54.00 P.O. Box Rent.
* Note: Christmas Party expense was estimated at $800. Actual cost was a bit less.
Surplus:
For operations, receipts exceeded disbursements resulting in an operating deficit of $834.35.
General Comments:
The cash balance as of December 31th, 2017 is $14,744.61. The cash balance one year ago was $17,181.05.
At the end of 2017, we had twenty-one dues paying members, we have had three new members join in 2018.
Motion to accept treasury report by Ben Hooks, seconded by Steve Lowe.
Old Business
Annual Meeting:
The annual meeting will be held at Emerald Bay Community Center on January 20th 2017 at 6:00 PM. The dinner will be Mexican Buffet featuring Chicken and Beef Fajitas with Rice and Beans. The cost for the club will be $17.50 per person, which is a slight increase from last year. Rich Munson will send out an email with details and assist in contacting members about the event.
Slip Expansion:
In a recent encounter with the owner of Lake Palestine Marina, they did mention the possibility of converting a few powerboat slips to sailboat slips. The club has several boat owners that are still in need of a slip. The converted slips would be usable by the smaller boats. Ben Hooks will approach the owner about this option and other options and possible financing deals to make this happen.
New Business
Coffee Mug:
Steve low proposed buying coffee mugs with the LPYC emblem printed on them to give out at an event or as a door prize.
Barge Lifelines:
John Springer reported that he replaced the lifelines on the barge with braided dock line from Home Depot for a cost of $23.00.
Annual Meeting Agenda:
The directors reviewed the format of the annual meeting agenda and some topics that will be covered at the meeting.
Upcoming Social Events:
A list detailing the upcoming year’s events was produced detailing the upcoming director meetings, Third Friday’s Socials, the Wednesday Night and Saturday Race Series, and the general social events for the year. The next Third Friday’s event will be held at Happy’s.
Weather Station:
Steve Lowe proposed adding a weather station on the dock to present real time weather that would be available on the Internet. There was some discussion on how accurate the wind information would be in that corner. Also suggested a method of Internet connection for the weather station.
Next Director Meeting:
The next meeting is scheduled for the second Tuesday of February 13th, at 5:00 PM at Ben Hooks office.
Adjournment
Motion by Steve Lowe. Seconded by Ben Hooks to adjourn. Approved.