March 8th 2016
MONTHLY MEETING MINUTES
Present at meeting: Steve Lowe, John Owens, Rick Walker, John Springer, Dana Adams,
Ben Hooks, and Lynn Easley, and Bob Pryor.
Call to Order by Steve Lowe.
Present Minutes from last meeting
The minutes were presented by Lynn Easley.
Motion to accept by John Owens, seconded by Ben Hooks.
Financial Report
The financial report was presented by John Springer.
Receipts:
Receipts for the year through March 8th, 2016 were $1,500.00, which consists of $1.500.00 for current year dues from fifteen members.
Disbursements:
Disbursements for the year through March 8th, 2016 were $1,188.96.
Consisting of the following:
$506.72 for annual meeting at Hollytree C.C>
$385.00 Storage locker at Lake Palestine Marina.
$235.98 was for trophies and Commodore plaques.
$61.26 for Business cards.
Surplus:
The net disbursements over receipts results in a year-to-date cash surplus of $311.04
General Comments:
The cash balance of $20,682.39 includes $14,087.50 in a capital reserve.
We currently have fifteen dues paying members in 2016.
John Springer also reported a revised budget that estimates a surplus deficit of $581.00
Motion to accept treasury report by John Owens, seconded by Rick Walker all in favor.
Old Business
Reports from directors on possible new members:
Steve Lowe has invited Brad to our next 3rd Friday event, also Brad's dad is interested in joining.
Rick Walker has spoke to Harley, but nothing definite yet. Rick has also spoken to Paul Lohr,
but until he finishes building the boat, he will be unable to join.
John Owens has spoke to Paul Rumrill, and Todd Sawyer,
they expressed interest, but no commitment.
John Springer has also spoken to Hector, but no commitment yet.
Business Cards:
Rick Walker distributed business cards to all of the directors that has the
contact information for the LPYC.
Lake Palestine Advertising:
Steve Lowe received quotes on advertising in the Lake Palestine News.
Rates were $24 per month for a business card sized ad.
However submitting events would be free. After discussion, the directors decided to
table the ideal for a month.
Report from Ben Hooks on the marina:
Ben presented a drawing that would add up to 7 slips on an addition to the current dock.
The addition would angle towards the other boat dock,
keeping the addition within the confines of the outside perimeters of
the two existing docks. Brad is open to the suggestion of building three
and up to 7 slips if we can find renters for the slips,
and would present it to the lake authority board. The entrance/exit to the inner slips at the
marina would still be at the deepest part of the cove.
The club also rented a storage locker at the marina for storage of equipment for the club.
The locker size is approximately 5 feet by 5 feet.
One of the first pieces of equipment will be a grill. Bob Pryor will attempt
acquire a grill from the old Emerald Bay Marina. If he is unable to acquire it,
John Springer will go shopping for a new one.
Report from John Owens on acquiring a buoy:
John checked with his suppliers and no one has that type of buoy.
Ben hooks did buy a mooring pennant type buoy with a flag
that could be used for a starting buoy.
Replacement signs for LPYC:
The directors discussed various businesses that make signs, and the different types,
sizes and materials that they are made of. LPYC still has a few old signs from Emerald Bay
that could be used, but the contact information would have to be updated.
It was reported that one of the poles holding the signs at the entrance to Lake Palestine Marina
has become loose at the ground. It would have to be stabilized before a replacement sign could
be added back to replace the destroyed ones.
The most popular idea would be to place a sign on the chain link fence at the entrance to the dock.
A vinyl sign would be a cost effective solution there. A director would have to check with
Lake Palestine Marina to see if they would be agreeable to a sign there.
Dana Adams presented his event calendar:
Dana presented his calendar of events for for the directors before sending it to the
general membership. The finalized version will be emailed out and posted on the website.
Steve Lowe's report on use of the Brookshire's Pavilion:
Steve reported that we could use the pavilion at Brookshire's property on Lake Palestine,
as long as it was scheduled in advance.
Pontoon boat searches:
Dana Adams volunteered the use of his pontoon boat for LPYC events.
The Board felt it would be ok to use if for transportation and similar events,
but wouldn't want to use it for general hosting of dock parties, due to possible
damage to the boat.
Steve Lowe reported on a website that provides the kits to build a barge,
however prices are a bit steep.
Rick Walker reported that while there are usable used pontoon boats out there that have
serviceable pontoons and frames, there is less a supply of them this year due to demand
for them from other areas such as floating tiny homes.
It also was decided that the length of the pontoon/barge should be at least 28 feet.
New Business
Committee to search for a pontoon boat or barge:
John Owens will look into the kits to see what it would take to build one,
and Rick Walker will continue the search for used pontoons in the 28 foot range.
Next Directors Meeting:
The date selected for the next meeting was Tuesday, April 12th at Ben Hooks's office.
Adjournment
Motion by John Owens. Seconded by Rick Walker to adjourn. Approved.